Office Administrator Job Description

To reduce the workload of the higher authorities in an office; this position has been created for better management of other employees. Like the title suggests, the job of an administrator is to look after the employees in an office. They have to look after the functioning of each department and help them out in case they need anything. To know more about this relatively new position, read the office administrator job description we have given.

In an office, there are multiple numbers of departments that have to be looked after. The general manager will have to look after the functioning of them, but they are concerned more with performance. The other aspects of the department is taken care by the office administrator. Their budgets, their inventories, their stocks of supplies and the daily petty cash, all these issues are managed by the office administrator.

The office administrator is like a mediator between the staff and management. They are a lot closer to the staff as they have to handle their grievances on a daily basis. Therefore, they should have good people skills, and their good relation with the employees will in turn increase the performance level of them.

The office administrator will also look after the daily accounts of the office. They will look after all the visitors that come to the office. The office administrator is required to be present for all meetings. They even have to look after the suggestion box that is present in most offices. They even have to implement the reasonable suggestions made by the employees.

Therefore, one can say all the administration tasks are performed by the office administrator, but to know it more in detail, read the office administrator job description given on our website.

Duties and responsibilities of an office administrator

Coordinating with the management and the staff
Looking after the requirements of each department
Keeping a close watch on all the duties being performed by each department
Reporting about the office to the general manager
Preparing a daily report about the offices
Looking after the budgets of each department
Keeping a watch on all the office supplies and replenishing the stock with new thing as they run out
They should know about the workings of each department so if any head is missing, they can assume their duties for the day
Evaluating the staff members during the staff performance appraisals
Design and implement budgets for different departments
Delegation of responsibilities to the other staff members
Implementing filing systems for the office
Giving suggestions to the management on the overall functioning of the office
Conducting meetings with the employees where they can voice their grievances

Education required for the position of an office administrator

A bachelor's degree in commerce
Need to have experience of at least 4-5 years in administration
Other courses regarding management are welcome

Career Advancement

Good work and enough experience will lead to greener pastures. They will be considered to be a part of the high level management, where they are entitled to receive large salaries, bonuses and perks.

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