There are three types of business letter formats. Although the contents of the letter remain the same, there is a difference in the alignment and indentation of the content. Organizations are free to adopt any of the given formats. However, full-block style is considered the most used all. The business letter formats are:
Here is a full-block format for you to structure your business letter and arrange all vital business details in a systematic order. It presents the list of sections you must add to the letter. You can align and indent the content depending upon the type of business letter you choose.
Sample Letter Format
Body of the Letter
The first paragraph includes an introduction by the sender, references, and the purpose of sending the letter.
Second paragraph denotes the details of the transaction, reasons for acceptance or rejection of applications, etc., depending upon the purpose of the letter.
Third paragraph includes a summary of the letter and makes a clear conclusion about what you expect from the recipient.
Note: The headings are made bold for your understanding. Please don't make it bold in the letter.
Adopting a professional business letter format will help you to draft a letter that is curt in meaning, yet polite in tone. Make sure you adopt a format that suits the nature of your organization, the receiver's organization, and the work culture in your city, so that you are able to maintain the professionalism at par with the corporate standards.