The executive secretary is responsible for providing administrative support to the management executives. The responsibilities include receiving, directing and answering telephone messages, maintaining contacts, assisting in planning, arranging council meetings and responding to public inquiries.
If you wish to apply for this post you should have a cover letter that is communicative enough to impress the recruiter. A cover letter is written by an applicant describing the skills and abilities possessed along with other details like educational background and previous work experience. A cover letter should also include correct contact details with postal address of the applicant.
A cover letter has a designed format and we suggest not to experiment with that. Given here is a sample cover letter of executive secretary. Use this template and draft your cover letter. We wish you all the very best.
Date: MM/ DD/ YYYY
Sub: Application for the post of Executive Secretary
Ref: Your ad in the New York Times dated June 11, 20XX
This is with reference to your ad in classified in The New York Times dated June 8, 2011. I hereby wish to apply for the post of executive secretary in your reputed organization. I know and understand all the responsibilities and challenges of this post and very much capable of fulfilling those.
I have done MBA in Human Resource from Institute of Management studies. As an intern I have assisted many managers, maintained the data, arranged training sessions, attended training sessions and made reports. I am well trained in performing responsibilities like attending calls, maintaining contacts, arranging meetings etc.
I have worked for 11 years as executive secretary in ABC Organization. My responsibilities there include maintaining confidential reports, preparing reports to view by the higher management, handling important calls, arranging meetings, maintain contacts, public relations, recruiting and training new staff etc. I am excellent in office administration, team building, and decision making. I am capable of book keeping, operating related software and word processing programs and have ability to manage time and stress wisely.
I understand that honesty is very important when it comes to maintain confidential data and reports. I am a trustworthy person and know all the tactics of diplomacy and word games needed to keep the data safe. I am dedicated and have sound knowledge of legislative procedures needed for the company.
I hope you find the document enclosed herewith worthwhile. I am eagerly awaiting your phone call for a personal interview. Given an opportunity, I hereby assure you that I will never disappoint you as executive secretary.
While you write your cover letter ensure that all the details given are correct. Never comment or present your personal opinion about any employee from your previous organization. Do not quote anything about salary unless asked for. This is not the correct time and place to put down your expectations.