An office coordinator cover letter must enlist all work responsibilities that you have undertaken at your previous jobs. Since this is a job which can consist of a number of different job functions, a person who is proficient in more than one type of work is preferred over specialists.
An office coordinator is an administrative person who performs a variety of tasks in an office such as communicating with customers, clients, and business associates using various tools such as telephone, email, fax, etc. An office coordinator has to coordinate with various departments and personnel in an office in order to establish a particular task. They are also responsible for sorting documents and maintaining inventory in some cases. Occasionally, an office coordinator may take up the duties of a receptionist, thus acting as the first point of contact between the company and any visitor or client.
An office coordinator needs to possess basic level computing skills and usage of programs such as MS Excel, Word and Outlook as they have to conduct data entry tasks. They need to have excellent communication and interpersonal skills as a major portion of their job duties consists of interaction with people. An office coordinator has to also oversee things like office supplies, equipment maintenance, and housekeeping in the company.
While writing an office coordinator cover letter, you should remember the fact that it is the first form of communication between you and the hiring organization and thus it is essential to make a good impression on the hiring manager on the basis of your professional expertise so that it increases your chances of securing the job. Proof read the letter before sending it across as the presence of any grammatical or typographical errors present a negative image of you to the hiring manager. Also, make use of professional language throughout the letter and avoid the usage of flowery words that act as a distraction from the actual content of the letter.
Refer to the sample office coordinator cover letter given below in order to get a better idea on how to prepare your own cover letter which is professionally appealing to the reader.
Sample of Office Coordinator Cover Letter
Reed V. Thompson
2518 Fiddler Drive,
San Antonio, TX 78227,
Email ID: email@example.com
January 18, 2012
Michael M. McLaughlin
Lloyds Consultancy Services,
2150 Pinetown Road,
Dallas, TX 78300.
Dear Mr. McLaughlin,
I am writing this letter in reference to your advertisement in the Texas Herald newspaper dated 01/17/2012, regarding the job opening for the position of an Office Coordinator at your organization. I would like to apply for this job position on the basis of my six years of expertise in this field.
I have been working as an Office Coordinator at ABC Logistics Pvt. Ltd. since 2006 and have gained valuable experience during this period. As an office coordinator, I performed a variety of tasks such as preparing administrative reports on a periodical basis, answering client telephone calls, following up on client and customer requests, maintaining inventory reports of logistics and assigning manual work to appropriate staff members. I possess excellent knowledge of computer programs such as MS Excel and Word which help me with my reporting and data entry work. I have attached my resume along with this letter for your perusal and further reference.
I would love to receive the opportunity to discuss my professional and job related aspects with you in person. Please feel free to contact me on the details provided above if you want to schedule an interview or have any queries for me. Thank you for your time and consideration in this matter.
Reed V. Thompson
As seen in the above mentioned example, an office coordinator cover letter should provide the hiring manager with brief and accurate information about your work profile and should also state your wish to work with the organization for the job position.