A meeting planner cover letter should portray your skills as a skillful planner to the hiring manager of the organization. Since it is the first type of formal communication between you and the hiring organization, it should make a good first impression on the reader. A meeting planner is a person who coordinates any meetings or events such as conferences in an organization. The job responsibilities of a meeting planner may overlap with those of an event planner.
From scheduling the time, to booking a place for the meeting, a meeting planner has to take care of all the aspects involved in a meeting. They have to coordinate with various departments that are a part of the meeting and schedule the event accordingly. Budget management is another aspect which is carried out by a meeting planner. They need to possess excellent communication, interpersonal and management skills as these factors are essential in order to successfully conduct a planned meeting. Meeting planners may be employed on an ad hoc basis by a company or they may be employed full time depending on the needs of the organization.
While writing your meeting planner cover letter, you need to follow a basic set of rules which will ensure a professionally appealing cover letter and bring you one step closer to securing the job.
Here are some guidelines that will help you in writing a on writing a Meeting Planner cover letter:
Sample Meeting Planner Cover Letter
Wilfred W. Strafford
163 Bessel Street
Thibodaux, LA 70301
Email ID: firstname.lastname@example.org
January 19, 2012
Anna S. Vance
Human Resources Manager
Amber Solutions Pvt. Ltd.
1783 Poe Lane
Baton Rouge, LA 70212
Dear Ms. Vance,
I recently came across your advertisement regarding the job opening for the position of a Meeting Planner at your renowned organization on an online portal. Based on my several years of experience in this field, I would like to apply for this job position.
I have worked as a Meeting Planner for ABC Private Limited from 2006 to 2011 and during this period, I performed several duties in my work as a planner. Coordinating several aspects of a meeting such as booking an appropriate venue, scheduling the time and date of the meeting, collaborating with different departments to chalk out details about the meeting agenda, ensuring availability of equipment such as projectors, computers and chairs, and overseeing the smooth functioning of the entire event were my chief job responsibilities as an event planner. I have attached my resume along with this letter for your perusal.
If selected for this job, I would give my best in order to achieve the goals set for me. Please feel free to contact me on the details provided above if you have any queries for me. Thank you for your consideration in this matter.
Wilfred W. Strafford
As seen in the above example, a meeting planner cover letter must contain precise information about your job profile and state the reasons why the company would benefit by hiring you for the position.