The work of file clerks is to examine all records for an organization. A file clerk directs all records and database and creates new entries as required. They are responsible to answer all questions related to the company files, database, and records. They need to remove all outdated records. They log all files that are checked or removed out of the library or database.
Job Prospect
File clerks have to perform a verity of tasks. They implements new filing systems and do basic office duties comprising of photocopying, faxing, and filing. File clerks store, classify, update, and retrieve the information generated by a company. In small establishments, file clerks have additional responsibilities including operating fax or copying machines, performing word processing, sorting mails, and entering data.
File clerks are called information, record, or record center clerks. They assess incoming material and code it alphabetically, numerically, or by subject matter. Letters, paper forms, reports, or receipts are stored in files. These clerks enter necessary information electronically using storage devices.
Some clerks manage mechanized files that rotate to bring the needed records to them. Some of the clerks use imaging systems that scan paper files and film and the material on computers. File clerks ought to be accurate, up to date, and readily available. They make sure that new information is added to files in a timely manner and transfer outdated materials to inactive storage.
File clerks check files at regular intervals to ensure that all items are appropriately sequenced and placed. When records are not found, file clerks endeavor to locate them. File clerks implement changes to the filing system as per the company's requirements. File clerks present the records to the person who is requesting them. A record can be an image on microform or a sheet of paper stored in a file cabinet.
File clerks make copies of records and allocate them. Additionally, they keep track of removed materials from the file to make sure that borrowed files are returned. The emergence of computer system has made clerical work easier. File clerks use computerized retrieval and filing systems, which have various storage devices such as CD-ROM, DVD-ROM, and mainframe computer. In order to retrieve a document in these systems, the clerk has to enter an identification code of the document, attain the location of the document, and get the document. A clerk accesses files in a computer database that is quicker than locating and retrieving paper files.
Work Environment
Generally, file clerks perform their tasks in areas that are clean, spacious, and comparatively quiet. The work is not exceedingly exhausting, however, it may involve a lot of walking, standing, pulling, bending, and reaching based on the method used to retrieve files. Working in front of computer may lead to eyestrain for file clerks.
Educational Qualification
Most employers prefer candidates who have completed a high school diploma or a GED. Some establishments offer on-the-job training to their employees. These employees are trained under the close supervision of experienced professionals.
Candidates must be able to work in a team. File clerks have to be accurate, alert, and attentive while executing repetitive tasks. They ought to have proficiency with computer software as more work is performed using computers. File clerks have to carry out following responsibilities.
Responsibilities