Field Office Manager Responsibilities

Field office manager is a professional who is engaged in the overall management and administration of the office so that the routine daily office activities are carried out effectively. Field office manager responsibilities are diverse in nature and depend on the type of industry and size of the organization an individual is working in.

Key Responsibilities of a Field Office Manager

The field office manager ensures that all the field operations are being coordinated and organized properly. He/she is responsible for overseeing the overall field office services and the routine functions related to field and office duties. He/she develops standardized processes and systems to ensure effective running of the office. To get a better insight as to what exactly are the key responsibilities that need to be handled by a field office manager, here is a detailed description that will give you a better idea:

  1. To understand the work that needs to be done on a priority basis and to delegate the secretarial, clerical, and administrative work to the field staff members
  2. To ensure that all the filing systems are up to date, to transfer the important records and files, and ensure that they are protected and secured, and that absolute confidentiality is maintained
  3. To supervise the staff members, to establish policies and standards, to coach and make sure that discipline is being followed by the staff members
  4. To orient, train, and mentor the staff members by evaluating their performance
  5. To anticipate the supplies or material needed and to review and approve the requisitions of the staff members according to the requirement
  6. To schedule meetings and to recommend solutions for improving the efficiency of the organization

The field office manager is responsible for maintaining rapport with the field staff members as well as with the outside agencies, vendors, and clients. He makes sure that the field staff members accomplish their tasks in a timely manner and that it is in accordance with the established rules and regulations. He handles all the incoming and outgoing calls and answers them, handles the correspondence, prepares the relevant paper work, etc. He/she is responsible for making sure that all the payments are being processed within the alloted time, and that the relevant invoices have been generated appropriately. He/she may be involved in conducting field research in coordination with the team members and acquire knowledge about the competitors. Based on this, he/she may recommend strategies to identify and forecast new business opportunities. He/she is involved in budget management and implementing new business plans and strategies, so that the ultimate goals and objectives can be achieved.

Essential Skills

The field office manager should have excellent organizational skills and have an attention to detail with high levels of accuracy. He/she should have excellent communication skills demonstrated with excellent time management skills. He/she should be able to remain cool and calm even under stressful conditions, and have good judgmental powers to make the right decisions. He/she should have good problem solving and analytical skills.

Educational Background

The minimum education required to qualify for the post of a field office manager is a bachelor's degree from an accredited university or college in business. Those who have completed a high school diploma and have previous work experience in a similar role can also get an opportunity. Those who are well versed with clerical procedures, human resource management and business practices will definitely be preferred.

Work Schedule

The daily work schedule of a field office manager requires him to work for forty to forty five hours per week. He/she may need to extend his work schedule in case some work needs to be completed within the given time period.

Salary Details

The minimum starting salary for a field office manager is in the range of $33,000 to $36,000. The maximum salary that can be offered for an experienced person is in the range of $60,000 to $84,000. It can vary depending on the location, type, and size of the organization he/she is working and the level of responsibilities that he/she needs to handle.

Career Prospects

Though there are ample opportunities available for field office managers in almost every industry, getting the right job can be really tough due to the staggering competition.

So if you want the right job, make sure you handle the field office manager responsibilities efficiently and effectively and take your career to new heights.

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