Personal Assistant Job Description

---

The personal assistant position has gained so much importance in today's corporate world. They reduce the workload of the bosses in huge way, and are responsible for many more things than they use to be a few decades ago. For further information, read the personal assistant job description we have provided for your benefit.

The personal assistant is hired by the executive or manager they would be working for. The term personal assistant is quite explanatory. They have to assist the boss in all their office and personal work. They are only responsible for that person only, but if the manager asks, they have to take more responsibilities.

The personal assistant is responsible for all the correspondence on behalf of their boss. They have to take phone calls, make appointments, and answer to all the letters and many more such tasks. The assistant has to manage all the daily work of the boss and make sure it is completed on time. Many times, personal assistants have to even run a few personal errands for them, anything that would reduce the workload on the manager, the personal assistant does.

The assistant has to brief the manager before every meeting regarding the agenda of the meeting. They have to collect all the daily reports for the manager to read. If the manager is unable to attend a meeting, the personal assistant can attend the meeting on their behalf. They have to take down the minutes of that meeting and can even vote on their behalf if the manager has authorized to do so.

The personal assistant job is versatile in nature. They have to perform a number of tasks for the manager. It is an important position, where one can learn about management. Many use this position as a stepping stone to learn management. To know in detail all the tasks of a personal assistant, go through the personal assistant job description given below.

Duties and Responsibilities of a Personal Assistant

• Handling all the numerous phone calls that the manager gets
• Replying to all the correspondence that comes for the manager and on time
• Fixing all the appointments the manager has to attend throughout the day and making sure that they attend them
• Briefing the manager on the agenda before every meeting
• Collecting all the reports on behalf of the management
• Coordinating for the manager with the other departments
• Having a daily schedule prepared for the manager before they arrive in office
• Keeping a track of employee birthdays so the manager can wish the employee
• Acting as a bridge between management and employees
• Assisting the manager during meetings
• Attending the meeting if the manager is absent
• Running personal errands for the manager if required
• Coordinating with other assistants
• They even have to train a certain new employees

Education Required for the Position of Personal assistant

• High school diploma or something of equal value is a must
• Further qualifications are an added advantage
• Excellent computer skills

Career Advancement

They move on to assisting the top brass of management. Some use this post to learn about management and educate themselves further to occupy position in the office administration.