Enrollment Specialist Job Description

Enrollment specialist responsibilities include student administration, co-ordination and research, directing, planning, and conducting other educational activities at universities, community colleges, postsecondary institutions, and junior colleges. The job post of an enrollment specialist is covered under the wide career category of Postsecondary Education Administrators. Enrollment specialists enroll individuals for services in a specific job field after completion of their course. They can also be termed as Registrar, as they sign up students for various courses.

Generally, a GED recipient or a high school graduate is eligible to become an enrollment specialist. This is the minimum required knowledge for this post, although some organizations may require a bachelor's or associates degree. Often, enrollment specialists employed in the insurance industry should hold a license provided by the Health and Life Insurance in the state.

Enrollment Specialist Responsibilities and Duties

Enrollment specialists can work in a variety of sectors; this may include health care, social services, insurance, and educational services.

They have the authority to enroll individual into retirement plans, inscribe the children into daycare programs, make entry of patients into Medicare or health care programs, enroll the students into university or college for the academic programs, assist the individuals who are seeking health care and insurance with government's payoffs and more.

Their duties may vary as per the institution, but they may be required for the data entry of enrollment applications into the computer. They have to explain the eligibility criteria to the students, maintain the enrollment data, send correspondence and required letters, process dis-enrollments, conduct educational sessions, assist in payment revived and billing, obtain the number of the provider, etc.

Keys tasks of the enrollment specialists are as discussed below:

• Participating in the activities of the college and faculty
• Promote the college or university by participating in state, national, and community meetings or events and by developing relations with the secondary education institutions as well as industry
• Administer, plan and control budgets, produce financial reports and maintain their records
• Direct, plan, execute, evaluate, and co-ordinate the activities of an individual, which may include the supporting staff, administering departments, academic institutions, or alumni organizations
• Recruitment, training, hiring, and terminating the departmental personnel
• Overview management facilities of the university including repair, construction, and project maintenance .
• Assessment and collection of tuition fee
• Confer with other employees in order to formulate and explain course credit policies and admission requirements
• Represent organization in meetings, accreditation processes at campus and community events where other institution personnel are available
• Counsel students on progress towards graduation, course selection and career decisions
• Participate in selection, recruitment and admission process of students and provide recommendations when required
• Designing strategic plans for the organization
• Provide assistance to the staff as well as faculty in their duties such as conducting orientation programs, scheduling events, issuing transcripts and teaching classes
• Set up operational procedures and policies and make necessary modifications on the basis of the demographics, operations analysis and other research data.
• Review reports of student's misconduct and counsel students, take the required disciplinary action regarding such reports
• Participating in activities such as encouraging alumni and institutional fund raising
• Appoint faculties and evaluate their performance
• Review statistics of enrollment and consult with the faculty personnel to set up the registration policies
• Direct fellowship, scholarship and loan programs by conducting activities such as distributing aid and selecting recipients
• Develop and recommend curricula revisions along with additions
• Create grants for procuring external funding and administering grant-funded projects
• Determine schedules of the courses and co-ordinate with the classroom assignments and teaching assignments to ensure appropriate use of the building, available space and equipments
• Consult with Government licensing and regulatory agencies for the assurance of the conformance of the institution with applicable standards

Required Skills and Experience

An enrollment specialist should have a general idea and knowledge about the field he or she is working in. He/she needs to have the required knowledge of computer skills and data entry. Excellent grammar skills, proofreading and proficiency in writing along with interpersonal customer service skills are some of the essential things that are required.

Employment Outlook

It is complicated to quote an accurate salary figure for the post of an enrollment specialist, since their work area is vast. They can work in various sectors and a personnel on this post can earn in between $25,000 and $35,000 per year. Some enrollment specialists may earn perks as commissions and bonuses. Enrollment specialist responsibilities and enrollment advisor responsibilities are slightly similar and they can be managed with the help of on the job training. The responsibilities of these professionals change as per the sector and institution.