Event Specialist Job Description

People who are interested in planning and organizing various functions, activities and events, love interacting and communicating with a wide variety of people and enjoy a fun filled, challenging environment can take up the career of an event specialist. If you have these qualities in you, handling event specialist responsibilities will not seem like a job. In fact, you would enjoy your work thoroughly and it will give you immense job satisfaction.

Key Responsibilities of an Event Specialist

Working as an event specialist is a challenging job, as the jobholder needs to handle a wide array of duties and responsibilities. It involves various stages like planning, organization, and management of several activities to ensure that the client's expectations are met and surpassed, thus making it a successful event. To understand the role of an event specialist and make a real difference in this field, you must be able to understand the kind of responsibilities that need to be handled by them:

To understand the client's goals and objectives behind the organization of various events, meetings, concerts, social gatherings, etc.
To take care of various administrative and management tasks like planning a venue, communicating with numerous kinds of personalities through phone, mails, or meet them personally to decide various activities
To plan, coordinate, and implement the event as per the time table and make sure that it works as per schedule
To make sure that all the events are carried out within the given budget and standards by negotiating with the cost and prices of various facilities like food services, reservation of hotels, arranging for the transportation, etc., by maintaining a good relationship with them
To ensure that there is appropriate coordination of staff members and brainstorm them for new ideas
To market and publicize the event in a way that it will attract a huge crowd, thus ensuring success and yielding better revenue and profits
To monitor the requirements of the event and ensure that the resources are adequate to ensure timely delivery of the event objectives.
To maintain a track of ticket sales and invoice payments, arrangement of food, beverages, and making the venue decorative and attractive are also some of the duties of an event specialist.

Event specialists take care that the clients are at ease of their minds. They do so by providing detailed attention of each and every of their requirement. Thus, the event specialist plays an important role in ensuring the success of an event.

Desirable Skills

An event specialist should be flexible to work even at irregular hours.
They should be enthusiastic, positive and full of energy right from inception to completion. Strong interpersonal and communicating skills are a pre-requisite as they need to understand clients' requirements and convey it effectively to subordinates.
Excellent planning, time management, organization, and presentation skills are a must.
They should be good team players as well to be able to work independently, demonstrated by strong work ethics.

Academic Background

To be eligible for the post of an event specialist, you must possess at least a bachelor's degree either in public relations, communication, business management, administration, marketing, sales, or hospitality industry. A relevant work experience in planning of small events, handling administrative work , management of college events, volunteering work, etc., would be an added advantage. Additional certification or training would help in progressing your career.

Work Hours

Event specialists enjoy the freedom of working with flexible schedules, but which also means that they may be required to work at odd hours in the early mornings, late evenings, nights, or even on public holidays and weekends. They may be required to travel at times to inspect or schedule the venue of the event.

Salary Details

The salary varies depending on the professional experience, skills, and academic background. It also changes according to the geographic location, type and size of the organization. However, the minimum salary that is being offered is in the range of $44,000 to $46,000.

Career Prospects

The career prospects are really bright for those aspiring to make a career in event management. However, you will need to be thoroughly professional and exceptional if you want to survive in the competition.

If you are really interested in taking up this career option, you should be well-acquainted with event specialist responsibilities, skills, and qualifications required to make it a success. The job is challenging, but rewarding. At the end of the day, you will feel satisfied of accomplishing the feat.