Acknowledgement Letter to Inform Modification in Contract

This type of acknowledgment letter is written by one company to another informing about the changes in the original contract. The letter has to mention clearly the changes and the date from which they will come to effect. It is a formal document and can be used as a proof in the legal matters. You have to describe the reasons why the changes were made and how they are mutually beneficial. This will help the other party in understanding your company's decision of making modifications in the contract.

Before closing the letter, you can ask the other party to contact you in person, phone or by email if they have any queries regarding the modifications. The letter has to be written in a warm and assuring tone that can sway the party in accepting the modifications and strengthening the professional relationships.

Maria Anderson
Angel Warehousing Company
1121 East Atlantic Street
South Hill, VA 23970
(434) 447-3610

February 12, 2014

Linda Thomas
Chief Executive Officer
Jane Organic Products
671 Southpark Boulevard
Colonial Heights, VA 23834

Dear Ms. Thomas:

As per our telephonic discussion, I am sending this acknowledgement letter to inform modifications in the original contract. With reference to the contract between the two companies dated February 01, 2014, the change in terms and conditions are as follows:

  • The lease period is extended from three years to five years
  • The monthly installment will be increased by 2% from next month
  • The property tax is increased from 12% to 15%

All these changes will be effective from March 1, 2014. We have arranged a meeting on February 24, 2014 in our office at 11.00 am. We will discuss in detail how the modified terms will help us in the future. The contract will be mutually beneficial. The trust and confidence that we have in your company have helped us to work in tandem for so long. I do not feel that the modifications in the contract will make any change in our professional relationship.

Let us know your acceptance to the modification as soon as possible. If we do not hear from you in seven business days, we will consider the said changes in the contract are mutually agreeable. We are looking forward for your positive reply.

Yours truly,

Maria Anderson

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