How to Write an Appointment Letter

An appointment letter is written to inform a person that he or she is selected for a particular position in an organization. This letter is used for a formal beginning of relationship between the employer and employee. The appointment letter is a document that has details about the designation you will be working on, date of joining, compensation package. With an appointment letter, you get a document that has terms and conditions. This letter is used for formal correspondence so it has to be professional.

This type of letter helps the candidate in understanding various aspects about his / her job as well as policies of the organization. All the benefits like leave, insurance, etc. are mentioned in the appointment letter. That helps him/her in understanding the exact nature of his job as well perks that come with it. The letter has to be direct and concise. All the essential details about the job that you are offering have to be mentioned in the letter. This letter helps the company in creating an impression on the new employee who is about to join, hence it has to be drafted carefully.

Here are some tips that will assist you in drafting an appointment letter:

  • The letter has to directly address the person to whom the job position has been offered
  • The letter has to be printed on company's letter head
  • The letter should have complete address of the person whom the letter is addressed to
  • You begin the letter with dear followed by the name of the selected candidate
  • The main body of the letter has to give all the relevant details pertaining to the offer as well as benefits. All the details like designation, date of joining, salary, etc have to be mentioned in the letter
  • Everything written in the letter has to be clear and easily understood by the reader.
  • The letter should use professional font and font size that is readable.
  • The letter should not have typographical, grammatical and spelling errors.
  • The letter has to close on a welcome note to the employee who is about to join the organization
  • The letter should be signed by a higher authority after the complimentary closure.
  • The letter should be drafted in such a manner that the new employee feels positive and comfortable with the position and the organization he is joining.

See types of Appointment Letter :

  • Sample Appointment Letter
  • Employee Appointment Letter

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