Sometimes the company has to take the unfortunate decision of the dismissal of an employee on account of the gross misconduct of the employee. This is indeed a grave reason for the dismissal of the concerned employee. Each company works on its own policies and the gross misconduct of an employee comes in the violation of the company policies and thus the company has every right to terminate the employee.
The Human Resource Manager of the company is supposed to draft the employee dismissal letter for gross misconduct. There is a particular format of dismissal letters which the HR Manager has to keep with himself/ herself. This becomes a purely official letter which has to be written in a formal language. The tone of the letter is serious. As compared to many other official letters, dismissal letters are lengthier as the company puts and justifies the reasons which made the dismissal necessary.
In a dismissal letter, the sender is supposed to mention the reasons for termination in detail. The reasons will vary from situation to situation as per the company policies. Even if the gross misconduct is the reason for the dismissal, the selection of words in the letter is very important. The terminated employee has offered his/her services to the company till then and hence should not feel that the decision is based on some prejudices.
There should also be a mention that the terminated employee has a right to put his/her case before the management and can send an appeal letter in this regard.
Here is a sample employee dismissal letter for gross management. Remember, this is just a sample and the content of the letter will change as per the situation.
Human Resource Department
Wisdom Publications Pvt. Ltd.
This is to bring to inform you formally that the company management has decided to terminate you from the employment at the Wisdom Publications Pvt. Ltd. The decision will come into effect immediately from today. The HR Department had been observing your conduct in the company office for the past six months. And it is unfortunate to note that the management is not happy with your overall behavior during office hours. This is the reason why we have to take the decision of your dismissal. The conclusions of our observation are as follows:
After a long discussion and a careful thought, the management thinks that your gross misconduct has always been a major hindrance in your performance in the office. The management has come to the conclusion that your services are not required here anymore and hence you are being dismissed as a Publishing Journals Sales Executive of this company with an immediate effect. You will not even be asked to serve the customary notice period of three weeks and will be paid off for that period along with your salary for the month of March.
You have every right to appeal the company decision and can send your appeal letter to the Grievances Unit of the company. For any further queries regarding the appeal procedure, feel free to contact the Human Resource Manager at 444-6050.
This is an example of an employee dismissal letter for gross misconduct. As mentioned above, the content of the letter, the reasons for termination and the official procedure will vary from company to company and from situation to situation.