In finance, transmittal letters are documents that explain what the document is and why it should be given and what the reader should do with it. These letters are usually brief and only describe what is being sent and the reason of sending it. If you choose a longer letter then you may summarize the main points of the proposal and give all the necessary information to the recipient. The transmittal letter would be send with the document or simply direct the reader where he can get the document. The most important of these letters is that they contain sensitive information for instance a password of a protected file in an electronic document. Hence, the letter is an important communication tool and also helps to draw the recipient's attention to the information in the letter which may otherwise be overlooked.
Transmittal letters is a brief letter that accompanies another document such as contract, proposal, report and draft. The main purpose of these letters is to communicate less formally about information related to the document but primarily not included in it. Here you can highlight information in or may be in the entire sections of the other document. Further you can communicate additional and sensitive information in the letter.
The letter generally contains about a certain project and or due dates. These letters are business letters and hence should be formatted accordingly. For example you should include in the letter contact information, recipient's address, salutation and closing. But before you write this letter, make sure you should always check and ask your instructor whether or not to attach transmittal letters to the report you have made.
Instructions on writing transmittal letters
Significance of transmittal letter :
As it is mentioned earlier, the letter can contain sensitive information like the password of the protected file in an electronic tool. This will help draw the recipient's attention to the information that may be otherwise overlooked.
While writing your transmittal keep the following tips in mind:
These are some ways as to how to write transmittal letters and what should be included and what you need to avoid.