Program Assistant Cover Letter

Program Assistant assists the Program Leader in operational and administrative functions. She will coordinate with the Program Staff and offer logistical support necessary for the Program. She will also prepare presentation, maintain confidential records, serve as the main contact person, coordinate with the Program Staff in the absence of the Program Leader, maintain files and soft copies, etc. There are myriads of duties she has to perform that are related to operational and administrative support, travel management, and workshops and events.

When applying for the Program Assistant position, you have to cover briefly all the features that are included in the job. Your skills and experience in handling the primary duties should be reflected in the cover letter. The reader must understand that you are an energetic person with multi-tasking abilities, and are capable of preparing PowerPoint presentation, working in MS Word, Excel, and Publisher. Knowledge to use the Internet is also necessary.

Tips to Write Program Assistant Cover Letter

First, go through any sample cover letter to get a hang of the format and typesetting. Keep in mind that the reader would like to read how you can support in Operational and Administrative duties. There are several types of duties in these categories. Do not include all of them. Just describe one or two that can be enough for the reader to judge your capabilities.
Your duty as a program assistant would also be to assist in Travel Management. This means you have to make travel arrangement for the Program Staff, work within the allotted budget, and inform the Project Leader in case the budget overruns. You cover letter should describe that you are adept in making train, air, and bus bookings and get the best deal for the organization. This also includes making accommodation arrangements.
Lastly, you need to write about handling workshops and events. The program may take place in other states or countries. For this, you have to write about your experience of coordinating with the staff of the other organization for logistical arrangements. Describe in the cover letter, that you have the experience of liaising and preparing training kits for the participants of the program.

Program Assistant Cover Letter Sample

Sarah Wilson
2891, Sallie Street
Albany, New York 32240
712-457-8020
Keith.w@freemail.com

Date:

Debbie Orson
Senior Executive (Recruitment)
Melinda Foundation
Albany, New York 32240

Dear Debbie,

I am applying for the position of a Program Assistant as I believe my energetic personality, friendly nature, and multi-tasking ability are perfect for the job. It is my confidence that when you go through the attached resume, you will consider me as the right choice.

I am skilled in handling operational and administrative support duties. I can maintain confidential records, coordinate with in-house staff and other organizations, develop and maintain new and effective filing systems, prepare presentations and work on MS Office and the Internet. I can also contribute to the Program planning and developmental activities for corporate staff, children, adults and residential support.

In addition, my professionalism and relation building skills are very useful in travel management. I have managed Program travel budget for the Staff and have interacted with Regional Office staff for venue booking and permission of the Program. I have also contributed my skills in the preparation of a workshop for corporate staff. The workshop was conducted to help the people in dealing with stress, fatigue and professional commitments.

My experience and passion for the job have made me a successful Program Assistant for my employer. I welcome the opportunity to meet you in person and share my experience, qualifications and skills in detail. Call me to fix a meeting anytime that matches with your timetable.

Sincerely,

Sarah Wilson

Enclosure: Resume

This program assistant cover letter will help you in describing your administrative, computer, coordinating, travel management and workshop handling skills. It will also be useful in adding your experience in case the nature of work you have done in this Program Assistant position does not match with yours.