Secretary Resume

A secretary acts as the right hand of the boss and plays an instrumental role in ensuring proper working of the organization. He or she is responsible for providing required support to the chair person, and assisting the personnel with routine duties. These professionals manage calendar for executives, and perform necessary paperwork for them. Moreover, they are also responsible for making meeting room arrangements, and disseminating official information to the staff. To show you are apt for this position, your secretary resume must demonstrate effective organizational skills and prior secretarial experience. Mentioning proficiency with the various computer applications, and problem-solving skills can add more value to the document.

Sample Secretary Resume

Eliza B. Veda
581 Petunia Way
Birmingham, AL 35217
Phone: 205-189-9012
Email: eliza.veda@anymail.com

Job Objective:

Detail-oriented, well-experienced, and certified professional seeking a secretarial position of executive personnel to utilize my expertise of answering calls and managing schedules to ensure effective working of the organization.

Summary of Skills:

Capable of maintaining calendar for senior executives, and reminding them about the meetings, and client appointments
Ability to maintain positive relationships with employees as well as clients
Expertise in answering and directing client/customer calls to concerned person
Adept at operating office machines, including computer system and its peripheral equipment like scanners, printers or conveying messages using intercom system
Proficiency in working with MS Office Suite, Spreadsheets, database management systems, and other applications
Sound knowledge of various office practices and machines, including repair and maintenance of the equipment
Exceptional organizational and communication skills

Work Experience:

Secretary – XPO Logistics
Birmingham, AL 35217
January 2017 – Present

Managing diaries of senior executives to schedule appointments with prospective clients, and fix vendor meetings
Liaising between departments to compose, type, and distribute correspondence notes
Preparing presentations for prospective clients and compiling data for generating monthly reports
Answering client queries to give satisfactory answers and taking messages to forward the questions to the concerned team
Drafting letters, memos, and preparing summarized reports of key issues
Assessing condition of office equipment at regular interval, and arranging for immediate repairs if required
Maintaining office supplies, and preparing purchase list for shortage items

Secretary (part-time)
Harris Technical Solutions, Birmingham, AL
May 2014 – December 2016

Assessed office equipment to understand the issues, notified the management about the issues in hardware or corrupt software
Composed correspondence letters and memos with proper grammar and spell checks
Maintained accurate knowledge of the schedules for senior executives, and informed them about the client meetings
Regularly checked the office supply inventory, anticipated needed supplies, and placed orders with the concerned vendor

Office Assistant
St Mary's County Public School, Birmingham, AL
October 2012 – April 2014

Performed various clerical duties, including data entry operations to feed student information into the school database
Updated and maintained databases such as student mailing list, parent contact list, and academic background information
Assisted the principal in handling daily work schedules, and took minutes of the meetings
Reviewed documents submitted by students for admission, and scheduled interviews
Coordinated with the staff to retrieve information of concerned student, and drafted warning notices or suspension order
Scanned, photocopied, and faxed vital documents to local authorities, vendors, and concerned parties

Education:

Associate's Degree in Secretarial Science
Stanford University, Birmingham, AL
2011

Certifications:

Certified Professional Secretary – IAAP, 2016
Diploma in Office Administration – Stanford University, 2012

Reference:

On request.