Human Resources (HR) Coordinator Job Description

Job Descriptions » HR » Human Resources Coordinator Responsibilities

In today's economically volatile job scenario, the human resources department needs to handle a multitude of responsibilities. The human resources coordinator responsibilities play a crucial role in ensuring the efficient administration and management of the human resources department.

The duties not only include supporting the administration department, but also help in handling the correspondence, scheduling the meetings, maintaining and updating the reports or records, recruiting, hiring, and interviewing the candidates, retaining the old employees, training the new members, etc. Thus, he/she needs to handle a wide range of duties.

Key Responsibilities of a Human Resources Coordinator

The human resources coordinator generally works under the supervision of some senior personnel

They performs all the administrative supportive tasks that are relevant to the human resources department like processing and updating the data in the human resources information system database, maintaining the confidential human resources files, and providing the information and guidance needed by the employees on matters which may be of concern to them and resolving their issues promptly.

To better understand the role and responsibilities of this individual, provided below are some points which will throw light on the exact nature of duties that need to be carried out by him/her:

He/she processes all the human resources transactions like payroll processing, invoice processing, etc.; handles all the telephone calls and directs them to the concerned department; and answers the emails and takes care of the relevant correspondence as well.
Thus, he/she provides all the front line human resources services.
To provide support in carrying out the various functions associated with the human resources department like recruitment, development of policies, staffing, developing systems that will monitor the performance levels of the staff, training, etc.
To assist the human resources officers in developing and including writing the information on job descriptions that is consistent in style, form and content, reviewing the performances and personnel policies, understanding the training needs as well as the opportunities
To provide support to the supervisors and staff members in each and every step of recruitment and help them in developing their skills
To liaise with the other departments to understand the needs of the human resource development and to maintain, update, and implement policies and procedures as per the requirement
To ensure that all the activities related to the human resources meet the quality, health, safety, and legal standards as well as comply with the organizational standards
To schedule the meetings, handle the telephone calls, update the reports related to performance, attendance of employees, maintain the filing system and make requisition for any office material, assist in the payroll processing, handling the processing of vendor invoices, etc.
he/she ensures that he/she adheres by the rules and regulations of the organization.
He/she designs policies that would help in recognizing the employees' performance and is actively involved in the recruitment process like shortlisting the potential candidates, calling them, arranging and scheduling their interviews, selecting them as well as ensuring that the existing employees stay back and that they are satisfied and content with the organization's policies.
He/she makes recommendation to modify the existing policies so as to enforce rules that would help in giving better performance and assist in maintaining the discipline of the organization.

Essential Skills

Any individual aspiring to settle down in the field of human resources should have exceptional communication skills along with strong time management and organization skills. He/she should be able to handle multiple tasks efficiently at a given point of time and should be able to carry them out effectively even under pressure situations. He/she should be able to understand other people's views and opinions and must be able to take sound decisions by demonstrating strong judgmental skills. Good analytical and problem solving skills would definitely prove to be an advantage. Proficiency in handling MS Word, Excel, PowerPoint, etc., would be a plus.

Educational Background

A high school diploma or a bachelor's degree in business, human resources, or any other equivalent combination of education and experience in the relevant field would be sufficient to be eligible for this position. Additional administration experience would be particularly helpful.

Work Schedule

The HR coordinator normally works for eight to nine hours daily in a normal office environment. Occasional overtime may be possible in case there is a recruitment drive, meeting, or any kind of training that requires his/her active participation.

Salary Details

Depending on the level of responsibilities that need to be handled by an individual, his/her experience, skills, and academic background, the salary of a human resources coordinator varies in between $32,000 to $60,000.

Career Prospects

The human resource department is a part of almost every small or large business organization. Therefore, the demand for hiring individuals for this position will always be on the rise, and there is ample scope for growth and development as well.

Thus, if you love to interact with people, like to help them in resolving their problems, and would like to assist in effective management of the organization, then handling the human resources coordinator responsibilities will definitely be an easy job for you.