Secretary cover letter is an influencing instrument that plays a pivotal part in the attainment of your desired secretary job. When applying for any job, it is important that you compose a well designed cover letter. A cover letter puts to display your professionalism and dedication towards the job to your prospective employer.
Becoming a secretary is one of the largest sort after occupations these days. The duties of a secretary are expanding to include tasks that are being performed by the managers and the other higher authority. The job tasks will vary depending on the organization. However, there are three different types of secretaries': executive, administrative, and assistant. The main duty of a secretary is preparing letters, different correspondence, and memos for all the executives. Also, they have to greet the visitors to the office and transfer and screen incoming calls as and when they come. Secretaries are also responsible for making travel arrangements for their executives, send faxes, make executive expense report and sort all the incoming mails.
These professionals also have to scan and file all the important documents properly. Some of the employers will also expect their secretaries to take minutes of the meeting or dictation. Those secretaries who are working in the specialized fields will also have to perform some of the additional tasks. For instance, medical secretary will have to take down the patient appointments and if a professional is working with an insurance company then he or she will have to secure pre-authorization and complete different procedures. If you want to get a job as a legal secretary then you will have to log billable time attorneys and log them under different cases.
Employers will always expect their secretaries to be highly skilled in some of the common software required in the office. They must have remarkable communication skills both oral and written, in addition to excellent math skills. Solid spelling, proofreading, grammar, punctuation are also some of the important skills that every secretary must possess. Secretaries must have an outgoing personality and they should have the ability is maintaining confidentiality at all the times. If you want to get a job as a secretary then you need all these skills and a well-written cover letter to exhibit these skills. Now, you will find a sample secretary cover letter that you can use as reference.
However, there are a few significant aspects in drafting a well organized cover letter. Your letter should incorporate all the crucial points about your job profile within three paragraphs. In order to increase the readability of your document, you should maintain a pleasurable tone throughout the letter without making it sound too formal. Preparing long cover letters is one of the grave mistakes done by most of the applicants.
Hence, it must be made certain that your document is short and precise making it favorable to be considered by the reader. Your letter should end with a humble request for getting scheduled as an applicant for the interview.
This is an example of secretary cover letter. You can use it for your personal reference.
1288 Hanifan Lane.
December 23, 2011
Mr. Brandon Harrelson
Victoria Central Organization
1567 Norman Street
Los Angeles, CA90017
Dear Mr. Brandon,
I am writing this cover letter to apply for this position of a secretary, which was advertised two days back in the newspaper. I think that my past experience will make me the right applicant for this job and I would like to give Victoria Central Organization with a short recap of my work experience.
Here you will find a summary of all my credentials, which will help you know what I have to offer for your organization:
In addition, I am highly efficient in Adobe Reader, PowerPoint, Excel, and Word and I also have the ability of performing different secretarial duty efficiently and quickly. I completely agree that your organization would find my qualities very useful and I assure you that I will handle the clients in proficient and friendly manner.
I await a reply for you and wish you to contact me; you can ring me at 678-576-6211. Thank for your time.
Now, you can follow the same format and draft your own letter.
Sharon J. Valencia
1548 Beech Street,
Pittsburg, CA 94565,
Date: April 1, 2012
Roger E. Burch
Mother Care Hospital
2068 Meadow Drive,
Livingston, MT 59047
Dear Mr. Burch,
It is a pleasure to work with your esteemed organization. I wish to apply for the position of 'Hospital Secretary'. I learned about this job opening through a job advert posted in Heath Care News. Please find the copy of my resume and experience letter attached with this letter for your reference.
I believe that I have the caliber and capability to do justice to this job profile in particular. I have done a professional medical secretary certification from New Orleans College which is an accredited institution in the country. Moreover, I am proficient working with computer software and applications with an expertise in effective communication and listening skills. I was employed with Beneficence Sanitarium for three years. I was assigned the responsibility of arranging appointments; making billing records of the patients; and collecting patient reports, medical correspondences, and medical charts.
I assure you of my complete dedication and skillfulness in my work. It would be great if you schedule my interview. Thank you for your time and consideration.
Sharon J. Valencia
Lisa D. Page
211 Melody Lane,
Warsaw, VA 22572,
Date: April 2, 2012
Kenneth E. Cunningham
Data Press Services,
1256 Karen Lane,
Louisville, KY 40299,
Dear Mr. Cunningham,
This is to inform you that I wish to apply for the position of 'Press Secretary' in your venerated organization. Your job advertisement updated on your official website made me aware of this job vacancy. I have attached my resume with this document for your kind perusal.
I possess a bachelor's degree in Journalism with a specialization in Public Relations. Besides, I have done a formal course work in media, mass communication, and press writing. I am well informed about the economical and government issues, state public policies, and the latest trends related to this field. I have worked with Public News Press for four years as a Press Associate. Here, I was responsible for preparing press releases, answering the questions of the media, developing professional connections with the media group, and disseminating the collected information. I have the ability to do multitasking and execute my duties efficiently even under pressure.
I believe that I am the apt candidate for this position. I would request you to arrange a meeting for me so that I can discuss my candidature further. I thank you for considering my letter.
Lisa D. Page
With secretary cover letter you can make yourself stand out from the host of candidates and pave a way for a successful vocation in this sector.
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