Authorization letters form an integral part of the official written communication. You too need to write an authorization letter for various purposes in your daily interactions with organizations and individuals. You have to write an authorization letter when you authorize someone on your behalf to perform some official tasks. The one whom you authorize through this letter gets the authority to sign on your behalf on the official documents and the concerned organization or the individual cannot take any objection to that.
Suppose you want to collect some important certificate from the office of some organization; but cannot go there in person to collect it. Since you need it badly you assign the task of collecting the certificate to someone whom you know well. However, the authorities in the concerned organization might not be ready to hand over your important certificate to someone else. Here the letter of authorization plays an important part.
When you write an authorization letter to collect certificate, you have to keep in mind that the letter should be short, simple and precise. You have to mention the intent of your letter at the outset. The tone of the letter should be serious. You should use the simple yet formal language and put the facts in short. There is no scope for flowery language in such letters. You are not supposed to use complex sentences or jargons in such letters. Remember, authorization letters are written to avoid confusions or controversies. These letters should not lead to any confusion.
Here is one of the ideal formats to write an authorization letter to collect a certificate.
57, New College Road
London- BBND 1ZZ
Contact No.: 8087437621
Whom it may concern
Office of Vital Records
Sub: Authorization to collect my Domicile Certificate
Respected Sir/ Madam,
I, the undersigned, need my domicile certificate for some official purposes. I am not in a condition to come to your office to collect the certificate in person and hence I hereby authorize Mr. Michael Kipling, Manager, Phoenix Enterprises to apply for and collect the copy of my domicile certificate currently present on file in your office. I do not have any objection for Mr. Michael Kipling signing the documents on my behalf in my absence.
This is how you can draft an authorization letter to collect a certificate. Such a neatly written letter makes things easier for the concerned authorities and for you too. You can pick up some of the sentences from this letter while drafting your own letter.
Related Authorization Letter Sample