The clerical work in an organization involves basic office duties such as maintaining spreadsheets, answering phone calls, sorting and filing the documents, etc. An administrative clerk is also referred to as administrative technician in some organizations and plays an important role in the administrative department of the organizations. He supports the work of the administrative secretaries, assistants and managers by providing them necessary data and reports. Administrative clerical work responsibilities may vary to some extent depending upon the type and size of the organization.
Work Profile of Administrative Clerk
Some administrative clerks may perform general office duties while some may specialize in some stream such as finance, sales, etc., and perform clerical duties related to it. Their duties may differ depending upon the department for which they are working. They make use of advanced technologies such as computer systems, printers, copiers, etc., in performing their work. They perform all the general office tasks that are important in the efficient functioning of the company. In some offices, where computerized systems are not used, administrative clerks perform all their tasks manually and may have to handle huge paperwork.
Job Responsibilities of Administrative Clerks:
Job Scope
Every organization requires administrative clerks who can support the work of the employees of the organization. Hence, career scope is wide for administrative clerks within different departments and different sectors. Administrative clerks have equal employment opportunities in government and public sectors. They may also work in business and financial firms. Some of the common job positions for the administrative clerks are:
Finance Administrative Clerks: These administrative clerks handle finance related clerical duties of the company along with the general clerical duties. These clerks have opportunities in banking sectors and financial service centers, stock exchange companies, etc. They handle tasks related to the processing of loans, investment plans, stocks and other financial transactions.
Business Administrative Clerks: Business administrative clerks have wide scope as they have opportunities to work within the multitude business settings within different departments. Payroll administrative clerks, sales administrative clerks, general office clerks, etc., are some of the business administrative clerk positions.
Government Administrative Clerks: These kind of administrative clerks work in government organizations. They perform all kinds of administrative and clerical work in the government offices such as billing, recording data in spreadsheets, updating data regularly and monitor meetings.
Work Environment
Depending upon the size of the organization and the position, work environment of an administrative clerk changes. Due to computerization and advanced technologies used in the offices these days, stress at work of the administrative clerks has reduced to a great extent. They enjoy a pleasant, positive and stress free office type of work settings.
Current Industry Trends and Employer's Requirements
Administrative clerks should possess a bachelor's degree or master's degree in Business Administration. Individuals possessing degree in some other stream may also be hired for this position by smaller organizations but employers prefer hiring management graduates. An employee at this position should also have ability to handle advanced office equipments.
Career Path and Growth Opportunities
Fresh management graduates who are willing to make a career in business administration and other related profiles can begin their career as administrative clerks. This is the best profile to start with, for such individuals looking forward for a bright career in administrative filed. Experience in the profile will pave the way to other higher positions such as administrative assistants, administrative analysts and administrative managers.
Administrative clerical work profile given here is our attempt to help you in your career. For any further queries, you can contact us.