Administrative work is the core operational system of the organization. All organizations, whether private, service sector or government organization, maintain an administrative setup. Administration department is responsible to maintain discipline in an organization. They ensure all employees in all departments perform their duties efficiently and contribute towards achieving the goals of the organization. They issue work guidelines and draft common objectives to make certain all organizational activities are directed in one direction. Thus, administration department is at a higher position than other departments as they are the decision makers and the implementers who regulate organizational work.
Every department within the organization has an administrative position. It refers to the personnel who handle management functions. Hence, following are the types of administrators as per their department:
However, within the administration department, there are several personnel working at different levels of the hierarchy. Each position is explained below in brief, starting from the highest administrative authority. For information in detail, refer to the links given below, where each profile is explained thoroughly.
List of administrative work profiles:
Administrative Directors: Director drafts the long term and short term departmental goals with respect to the organizational objectives. They prepare the list of activities for candidates to follow, supervise the implementation of the plans and ensure the department achieves its goals and objectives.
Administrative Managers: They provide leadership to the administrative staff members. They guide each member in performing their duties in the prescribed manner. They represent the organization to external associates and initiate collaborations, contracts and tie-ups. They take decisions in times of risks and emergencies.
Administrative Coordinators: They maintain liaison between the organization's administration department and other departments. They keep track of the activities performed by every department and make certain they adhere to the set guidelines. They convey the organizational policies to individual departments and help them draft departmental goals.
Administrative Executives: They execute the work as directed by the seniors. They draft and send replies to correspondence received, arrange meetings, file important research and legal documents, receive guests, make travel arrangements, and perform other advisory and supervisory functions as requested.
Administrative Assistants: They provide support to the immediate heads; whether the director, manager or the supervisor, and assist them fulfill obligations on time. They work on behalf of their seniors by maintaining their correspondence, managing appointments, gather and compile information for reference, and perform other duties as requested.
Administrative Clerks: They perform the basic job functions of data management: typing and filing of documents, receiving signatures and stamps on documents submitting documents and maintaining copies of receipts and approvals. This is an entry level job and lowest in the hierarchy level.
The administrative work section highlights each of these profiles in detail. Readers will find information about different aspects of administrative jobs that influence their career decisions. These details will acquaint them with the advantages and disadvantages of a career in administration. The work of administration profiles is subject to minimum supervision and maximum responsibility. They are expected to set an example for other members to follow. There is no room for mistakes or complacency. They mainly perform data management work, coordination and supervisory functions. Administrative work can be highly stressful. However, it offers excellent career advancements opportunities. One gets to work with the top level management of the organization and participate in making vital decisions.
Administrative work section attempts at bringing out details of different admin profiles. Read the given information to comprehend the work nature, requirements and career prospects for each profile and determine the course of your career.
Here is the list of different types of administrative work: