Authorization letters form an important part of the official written communication. You have to learn the technique of writing an authorization letter as you too might need to write such a letter in case you have to authorize someone to perform the official or legal tasks or transactions on your behalf.
Writing an authorization letter to process documents is not as easy as you may think it is. This is because authorization letter is a formal type of written communication. You are expected to follow a particular format of letter writing and use the formal language through and through. Through authorization letter, you give someone the authority to take decisions and sign the documents on your behalf and the organization or the individual you are dealing with cannot take any objection to this after receiving the letter of authorization.
When you write an authorization letter to process your documents, you have to remember that the letter should be short, concise and precise. You have to mention the intent of your letter in the very beginning. The tone of the letter should be serious. You should use the simple yet formal language and put the facts in short. You cannot use flowery language in such letters. You are not supposed to use complex sentences or jargons in such letters. Remember, authorization letters are meant to avoid confusions or controversies. Don't make your letter lead to any further confusion.
Here is a sample letter of authorization to process documents. This is just a sample and should not be taken as the only way to write such letters.
Sub: Authorization to process my official documents
Respected Sir/ Madam,
I, the undersigned, need some of my important official documents to be processed and want to update the transcriptions of some records currently present on file in your office. Since I am not in a position to come to your office and collect the same in person, I hereby authorize my sister Miss Anne Kipling to apply for and get the required documents duly processed. I have no objection for Miss Anne Kipling signing the documents on my behalf in my absence.
This is a simple and hence ideal format of drafting an authorization letter to process the important official documents. You can use this format by changing the names and other details as required. Such a clearly drafted letter will make the official procedure very easy for you.
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